| Data Protection Register - Entry Details |
Date Registered: 04 October 2007 Registration Expires: 03 October 2011 Data Controller: WESTSIDE ONE RESIDENTS ASSOCIATION
Address:
WESTSIDE ONE
22 SUFFOLK STREET QUEENSWAY
BIRMINGHAM
B1 1LS
This register entry describes, in very general terms, the personal data being processed by:
WESTSIDE ONE RESIDENTS ASSOCIATION
This register entry contains personal data held for 6 purpose(s)
Purpose 1
Property Management
Purpose Description:
The management and administration of land, property and residential property and the estate management of other organisations.
Data Controllers further description of Purpose:
THE PROVISION OF ACCOMMODATION (INCLUDING TEMPORARY ACCOMMODATION) IN
HOUSES, HOSTELS, RESIDENTIAL HOMES AND SHELTERED HOUSING
TYPICAL ACTIVITIES MAY INCLUDE THE COMPLETE ADMINISTRATION PROCESSES FOR:
LETTING, RENTING AND LEASING PROPERTIES
WAITING LISTS
OUT OF HOURS MANAGEMENT
WATER RATES
HOUSING AND PROPERTY GRANTS
BUILDING, MAINTENANCE AND REPAIRS
BUYING, SELLING AND DISPOSAL OF PROPERTY
RELATED LEGAL, INSURANCE AND ACCOUNTING MATTERS
Data subjects are:
Members or supporters
Advisers, consultants and other professional experts
Landlords
TENANTS AND APPLICANTS FOR ACCOMMODATION OF RESIDENTIAL PROPERTY AND MEMBERS OF
THEIR FAMILIES/HOUSEHOLDS
EMPLOYEES INCLUDING PERMANENT AND TEMPORARY EMPLOYEES, VOLUNTEERS, CONSULTANTS,
SELF-EMPLOYED AND OTHER PERSONS CONTRACTED TO PROVIDE SERVICES ON BEHALF OF
THE HOUSING ASSOCIATION/TRUST
SUPPLIERS OF GOODS OR SERVICES TO OR ON BEHALF OF THE HOUSING ASSOCIATION/
TRUST
BUILDERS
LOCAL AUTHORITY EMPLOYEES
CORRESPONDENTS AND ENQUIRERS
SURVEY RESPONDENTS
PERSONNEL ASSISTING RESEARCH
Data classes are:
Personal Details
Employment Details
Financial Details
Goods or Services Provided
Offences (Including Alleged Offences)
Criminal Proceedings, Outcomes And Sentences.
SUPPLIER DETAILS (INCLUDING GOODS, SERVICES PROVIDED)
RACIAL OR ETHNIC ORIGIN (FOR MONITORING AND WHERE OTHERWISE RELEVANT)
PHYSICAL OR MENTAL HEALTH RECORD (FOR IDENTIFICATION OF HOUSING NEEDS,
MONITORING ETC.)
HEALTH, SAFETY AND SECURITY DETAILS
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
RELATIVES, GUARDIANS OR OTHER PERSONS ASSOCIATED WITH, OR REPRESENTATIVES OF
RESIDENTIAL TENANTS
EMPLOYERS OF THE DATA SUBJECT
PERSONS MAKING AN ENQUIRY OR A COMPLAINT
EMPLOYEES OF THE HOUSING ASSOCIATION/TRUST (INCLUDING PERMANENT AND
TEMPORARY EMPLOYEES, VOLUNTEERS, CONSULTANTS, SELF EMPLOYED AND OTHER
PERSONS CONTRACTED TO PROVIDE SERVICES ON BEHALF OF THE HOUSING/TRUST
COURTS
OTHER HOUSING ASSOCIATIONS/TRUSTS
HEALTH AUTHORITIES
LOCAL AUTHORITIES
CENTRAL GOVERNMENT DEPARTMENTS
THE HOUSING CORPORATION
PROBATION SERVICES
SURVEY AND RESEARCH ORGANISATIONS, WORKERS
CHARITIES/VOLUNTARY ORGANISATIONS
Data subjects themselves
Employees and agents of the data controller
Other companies in the same group as the data controller
Suppliers, providers of goods or services
Financial organisations and advisers
Debt collection and tracing agencies
Police forces
Private investigators
Ombudsmen and regulatory authorities
The media
Auditors
Tenants
Landlords
Transfers:
None outside the European Economic Area
Purpose 2
Research
Purpose Description:
Research in any field, including market, health, lifestyle, scientific or technical research.
Data Controllers further description of Purpose:
TECHNICAL, HEALTH, ECONOMIC, MARKET RESEARCH, RESEARCH INTO SOCIAL HOUSING AND
HOUSING PROBLEMS
IDENTIFICATION OF SUBJECTS FOR SURVEY OR ANALYSIS
DISTRIBUTION OF QUESTIONNAIRES
ADMINISTRATION IN CONNECTION WITH TELEPHONE OR FACE TO FACE INTERVIEWS
THE COLLECTION OR ABSTRACTION OF DATA
Data subjects are:
Suppliers
Complainants, correspondents and enquirers
TENANTS
RECIPIENTS OF THE HOUSING ASSOCIATION/TRUST'S SERVICES AND MEMBERS OF
THEIR FAMILIES, HOUSEHOLDS
EMPLOYEES INCLUDING PERMANENT AND TEMPORARY EMPLOYEES, VOLUNTEERS, CONSULTANTS,
SELF-EMPLOYED AND OTHER PERSONS CONTRACTED TO PROVIDE SERVICES ON BEHALF
OF THE HOUSING ASSOCIATION/TRUST
SURVEY RESPONDENTS
CORRESPONDENTS AND ENQUIRERS
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Employment Details
Financial Details
Goods or Services Provided
Racial or Ethnic Origin
Religious or Other Beliefs Of A Similar Nature
SEXUAL LIFE (WHERE RELEVANT)
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
RESEARCH ORGANISATIONS
INDIVIDUALS/ORGANISATIONS UNDERTAKING RESEARCH ON BEHALF OF THE HOUSING
ASSOCIATION/TRUST
LOCAL AUTHORITIES
CENTRAL GOVERNMENT DEPARTMENTS
THE HOUSING CORPORATION
HEALTH AND SOCIAL WELFARE PRACTITIONERS/AGENCIES
VOLUNTARY AND CHARITABLE ORGANISATIONS
SURVEY RESPONDENTS
OTHER PERSONNEL ASSISTING RESEARCH
Data subjects themselves
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Police forces
Local Government
Ombudsmen and regulatory authorities
Transfers:
None outside the European Economic Area
Purpose 3
Staff, Agent and Contractor Administration
Data Controllers further description of Purpose:
THE ADMINISTRATION OF PROSPECTIVE, CURRENT AND PAST EMPLOYEES INCLUDING SELF-
-EMPLOYED, CONTRACT PERSONNEL, TEMPORARY STAFF OR VOLUNTARY WORKERS.
THE PLANNING AND MANAGEMENT OF THE HOUSING ASSOCIATION/TRUST'S WORKLOAD
THE MAKING OF HEALTH AND SAFETY PROVISIONS FOR STAFF, INCLUDING THE OPERATION OF
VIOLENT WARNING MARKER SYSTEMS
PENSIONS ADMINISTRATION
DISCIPLINARY MATTERS, INDUSTRIAL TRIBUNALS ETC.
STAFF TRAINING
OPERATION AND MAINTENANCE OF E-MAIL SYSTEMS
TELEPHONE LOGGING
Data subjects are:
Members or supporters
EMPLOYEES INCLUDING PERMANENT AND TEMPORARY EMPLOYEES, VOLUNTEERS, CONSULTANTS,
SELF EMPLOYED AND OTHER PERSONS CONTRACTED TO PROVIDE SERVICES ON BEHALF OF
THE HOUSING ASSOCIATION/TRUST
RELATIVES, GUARDIANS, ASSOCIATES AND REPRESENTATIVES OF THE DATA SUBJECT
PERSONS TO WHOM THE DATA CONTROLLER PROVIDES, MAY PROVIDE OR HAS PROVIDED
GOODS OR SERVICES
PERSONS WHO PROVIDE OR HAVE PROVIDED GOODS OR SERVICES TO THE HOUSING
ASSOCIATION/TRUST
PREVIOUS AND PROSPECTIVE EMPLOYERS OF THE DATA SUBJECT, AND OTHER REFEREES
CORRESPONDENTS AND ENQUIRERS
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Education and Training Details
Employment Details
Financial Details
Trade Union Membership
Physical or Mental Health or Condition
Offences (Including Alleged Offences)
HEALTH, SAFETY AND SECURITY DETAILS
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
PROFESSIONAL ADVISERS TO THE HOUSING ASSOCIATION/TRUST
HEALTHCARE, SOCIAL AND WELFARE ADVISERS OR PRACTITIONERS
EMPLOYEES OF THE HOUSING ASSOCIATION/TRUST (INCLUDING PERMANENT AND
TEMPORARY EMPLOYEES, VOLUNTEERS,CONSULTANTS, SELF EMPLOYED AND OTHER PERSONS
CONTRACTED TO PROVIDE SERVICES ON BEHALF OF THE HOUSING ASSOCIATION/TRUST)
CENTRAL GOVERNMENT DEPARTMENTS
CAREERS SERVICES
TRADE UNIONS AND STAFF ASSOCIATIONS
SURVEY AND RESEARCH ORGANISATIONS, WORKERS
RECIPIENTS OF THE HOUSING ASSOCIATION/TRUST'S SERVICES
Data subjects themselves
Relatives, guardians or other persons associated with the data subject
Current, past or prospective employers of the data subject
Education, training establishments and examining bodies
Business associates and other professional advisers
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Financial organisations and advisers
Police forces
Ombudsmen and regulatory authorities
The media
Courts / Tribunals
Transfers:
None outside the European Economic Area
Purpose 4
Associated welfare services, advice and support
Data Controllers further description of Purpose:
THE PROVISION OF ASSOCIATED AMENITIES TO THE HOMELESS, ELDERLY, SINGLE, THOSE
WITH SPECIAL NEEDS, PHYSICAL AND MENTAL ILLNESS OR DISABILITIES ETC.
THE PROVISION OF HOMECARE SERVICES AND FACILITIES
THE PROVISION OF EMERGENCY AND OUT OF HOURS SUPPORT
THE OPERATION OF CARE LINES
THE PROVISION OF ADVICE AND SUPPORT TO CLIENTS IN RESPECT OF HOUSING, INCLUDING
BENEFITS, WELFARE, EDUCATION AND EMPLOYMENT
THE PROVISION OF ADVICE AND SUPPORT TO PROVIDERS OF ACCOMMODATION
RELATED LEGAL AND ACCOUNTING MATTERS
Data subjects are:
Members or supporters
Complainants, correspondents and enquirers
RECIPIENTS OF THE HOUSING ASSOCIATION/TRUST'S ADVICE OR SERVICES AND MEMBERS
OF THEIR FAMILIES/HOUSEHOLDS
TENANTS AND APPLICANTS FOR ACCOMMODATION AND MEMBERS OF THEIR FAMILIES
/HOUSEHOLDS
EMPLOYEES INCLUDING PERMANENT AND TEMPORARY EMPLOYEES, VOLUNTEERS,
CONSULTANTS, SELF-EMPLOYED AND OTHER PERSONS CONTRACTED TO PROVIDE SERVICES ON
BEHALF OF THE HOUSING ASSOCIATION/TRUST
SUPPLIERS OF GOODS OR SERVICES TO OR ON BEHALF OF THE HOUSING ASSOCIATION/
TRUST
LOCAL AUTHORITY EMPLOYEES
PROBATION OFFICERS
LANDLORDS
CORRESPONDENTS AND ENQUIRERS
Data classes are:
Personal Details
Family, Lifestyle and Social Circumstances
Employment Details
Financial Details
Goods or Services Provided
Offences (Including Alleged Offences)
SEXUAL LIFE (WHERE RELEVANT)
SUPPLIER DETAILS (INCLUDING GOODS, SERVICES PROVIDED)
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
EMPLOYERS OF THE DATA SUBJECT
LANDLORDS
HEALTH/SOCIAL/WELFARE AND SPIRITUAL PRACTITIONERS OR ADVISERS
PERSONS MAKING AN ENQUIRY OR A COMPLAINT
EMPLOYEES OF THE HOUSING ASSOCIATION/TRUST INCLUDING PERMANENT AND TEMPORARY
EMPLOYEES, VOLUNTEERS, CONSULTANTS, SELF EMPLOYED AND OTHER PERSONS
CONTRACTED TO PROVIDE SERVICES ON BEHALF OF THE HOUSING ASSOCIATION/TRUST
SUPPLIERS, PROVIDERS OF GOODS OR SERVICES
COURTS
HOUSING ASSOCIATIONS/TRUSTS
LOCAL AUTHORITIES
CENTRAL GOVERNMENT DEPARTMENTS
THE HOUSING CORPORATION
PROBATION SERVICES
CHARITIES/VOLUNTARY ORGANISATIONS
RELATIVES, GUARDIANS OR OTHER PERSONS ASSOCIATED WITH OR REPRESENTATIVES
OF RESIDENTIAL TENANTS
Data subjects themselves
Financial organisations and advisers
Survey and research organisations
Police forces
Local Government
Voluntary and charitable organisations
Ombudsmen and regulatory authorities
Auditors
Tenants
Transfers:
None outside the European Economic Area
Purpose 5
Accounts & Records
Purpose Description:
Keeping accounts related to any business or other activity carried on by the data controller, or deciding whether to accept any person as a customer or supplier, or keeping records of purchases, sales or other transactions for the purpose of ensuring that the requisite payments and deliveries are made or services provided by him or to him in respect of those transactions, or for the purpose of making financial or management forecasts to assist him in the conduct of any such business or activity
Data Controllers further description of Purpose:
THE ADMINISTRATION OF RECORDS RELATING TO GOODS, ORDERS, SERVICES AND ACCOUNTS
PROVIDED TO THE HOUSING ASSOCIATION/TRUST
Data subjects are:
Staff including volunteers, agents, temporary and casual workers
Members or supporters
Complainants, correspondents and enquirers
Advisers, consultants and other professional experts
SUPPLIERS
CUSTOMERS AND CLIENTS (PERSONS TO WHOM HOUSING ASSOCIATION/TRUST
PROVIDES, MAY PROVIDE OR HAS PROVIDED GOODS OR SERVICES)
EMPLOYEES AND REPRESENTATIVES OF SUPPLIERS
EMPLOYEES INCLUDING PERMANENT AND TEMPORARY EMPLOYEES, VOLUNTEERS,
CONSULTANTS, SELF-EMPLOYED AND OTHER PERSONS CONTRACTED TO PROVIDE
SERVICES ON BEHALF OF THE HOUSING ASSOCIATION/TRUST
Data classes are:
Personal Details
Employment Details
Financial Details
Offences (Including Alleged Offences)
RACIAL OR ETHNIC ORIGIN (FOR MONITORING PURPOSES)
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
EMPLOYEES INCLUDING PERMANENT AND TEMPORARY EMPLOYEES, VOLUNTEERS,
CONSULTANTS, SELF-EMPLOYED AND OTHER PERSONS CONTRACTED TO PROVIDE
SERVICES ON BEHALF OF THE HOUSING ASSOCIATION/TRUST
LOCAL AUTHORITIES
COURTS
RECIPIENTS OF HOUSING ASSOCIATION/TRUST'S SERVICES
Data subjects themselves
Current, past or prospective employers of the data subject
Business associates and other professional advisers
Employees and agents of the data controller
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Financial organisations and advisers
Debt collection and tracing agencies
Trade, employer associations and professional bodies
Police forces
Ombudsmen and regulatory authorities
The media
Auditors
Tenants
Transfers:
None outside the European Economic Area
Purpose 6
Crime Prevention and Prosecution of Offenders
Purpose Description:
Crime prevention and detection and the apprehension and prosecution of offenders.
Data Controllers further description of Purpose:
INCLUDES USE OF CLOSED-CIRCUIT TELEVISION FOR THE MONITORING AND COLLECTION
OF SOUND AND/OR VISUAL IMAGES FOR THE PURPOSE OF MAINTAINING THE SECURITY OF
PREMISES, FOR PREVENTING CRIME AND INVESTIGATING CRIME.
Data subjects are:
Customers and clients
Members or supporters
Complainants, correspondents and enquirers
Offenders and suspected offenders
MEMBERS OF THE PUBLIC
THOSE INSIDE, ENTERING OR IN THE IMMEDIATE VICINITY OF THE AREA UNDER
SURVEILLANCE
Data classes are:
Personal Details
Goods or Services Provided
Offences (Including Alleged Offences)
Criminal Proceedings, Outcomes And Sentences.
SOUND AND/OR VISUAL IMAGES
PERSONAL APPEARANCE AND BEHAVIOUR
Sources (S) and Disclosures (D)(1984 Act). Recipients (1998 Act):
SECURITY ORGANISATIONS
Data subjects themselves
Business associates and other professional advisers
Employees and agents of the data controller
Suppliers, providers of goods or services
Persons making an enquiry or complaint
Police forces
Private investigators
Ombudsmen and regulatory authorities
The media
Tenants
Transfers:
None outside the European Economic Area
Copyright in this copy is owned by the Information Commissioner. Data Controllers may take copies of their own register entries. Apart from that no part of it may be copied unless allowed under the Copyright Designs and Patent Act 1988.
| © Copyright |